Beginner level · Module 1: Accounting Basics and Daily Bookkeeping · Lesson 3 of 3
Receipts, Vouchers and Filing
Keep the documents that prove every transaction and file them so they can be found.
In this lesson you will
- Use receipts and payment vouchers correctly
- Set up a simple filing system
Key concepts
source documentspayment vouchernumberingfiling
The lesson
Every entry needs a source document: a receipt for money received, a supplier invoice and a payment voucher for money paid.
A payment voucher records what was paid, why, to whom, who approved it and who received it. Number vouchers in sequence so gaps are noticed.
File documents by month and number, in paper files or scanned folders, so any entry can be traced to its evidence.
Step by step
- Complete payment vouchers for three payments.
- Number receipts and vouchers.
- Cross-reference them in the cash book.
- File them by month.
Practice activity
Prepare and file vouchers for the week's payments.
Expected result: Numbered, approved vouchers that match the cash book.
Check your understanding
-
What does a payment voucher record?
Show answer
What was paid, why, to whom, who approved and who received it.
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Why number documents in sequence?
Show answer
So missing documents are noticed.
Taught live by an instructor — online or in person. Free course lessons are for self-study and do not lead to a certificate — see registration options.