Beginner level · Module 4: Tracking and Controlling Expenses · Lesson 3 of 3
Petty Cash and Expense Analysis
Control small cash expenses and analyse spending to find savings.
In this lesson you will
- Operate a petty cash system
- Analyse expenses to recommend savings
Key concepts
imprest systempetty cash voucherstrend analysissavings
The lesson
A petty cash imprest keeps a fixed float, such as 100,000 SSP. Each payment has a voucher; when topped up, the vouchers plus remaining cash must equal the float.
Analyse expenses by category and month: which have grown, which are largest, and where are there unusual spikes?
Recommend savings that keep quality and safety — negotiating supplier prices, reducing waste, combining trips.
Step by step
- Set up a petty cash float and vouchers.
- Reconcile petty cash.
- Chart expenses by category.
- Recommend three savings.
Practice activity
Complete the expense analysis with recommendations.
Expected result: A reconciled petty cash record and an analysis with practical savings.
Check your understanding
-
In an imprest system, what must vouchers plus cash equal?
Show answer
The fixed float.
-
What makes a good saving?
Show answer
It reduces cost without harming quality or safety.
Taught live by an instructor — online or in person. Free course lessons are for self-study and do not lead to a certificate — see registration options.