Microsoft Office · Beginner level

Beginner level · Module 5: Presentations with PowerPoint · Lesson 2 of 3

Designing Readable Slides

Apply simple design rules so slides support the speaker instead of replacing them.

In this lesson you will

  • Limit text and use readable font sizes
  • Use images and simple charts purposefully

Key concepts

one idea per slidecontrastfont sizevisual hierarchy

The lesson

A slide supports the speaker; it should not be a page of text to read. Aim for one main idea per slide, a headline title that states the point, and a few short phrases or one image.

Make text readable from the back of the room: at least 24 pt for body text, strong contrast between text and background, and no more than about six lines.

Use pictures, icons, charts or SmartArt to show relationships and processes. Every visual should help understanding — remove decoration that does not.

Step by step

  1. Identify the main message of each overloaded slide.
  2. Rewrite the title as a headline sentence.
  3. Cut the text to key phrases and move details to the notes.
  4. Add one meaningful visual per slide.

Practice activity

Redesign three overloaded 'wall of text' slides into clear slides with key points and visuals.

Expected result: Three redesigned slides that pass a readability checklist.

Check your understanding

  1. What is a sensible minimum font size for body text on slides?

    Show answer

    About 24 points.

Taught live by an instructor — online or in person. Free course lessons are for self-study and do not lead to a certificate — see registration options.