Beginner level · Module 4: Getting Started with Power BI · Lesson 3 of 3
Publishing, Sharing and Refresh
Publish reports to the Power BI service, share them appropriately and plan how data stays up to date.
In this lesson you will
- Publish a report to a workspace
- Explain sharing permissions, licensing and refresh
Key concepts
publishworkspacesharing and permissionsrefresh
The lesson
Publishing sends the report to a workspace in the Power BI service, where others can view it in a browser or on a phone.
Sharing depends on licences and organisational settings; never share reports containing sensitive data beyond the people who need it.
Reports show the data as of the last refresh. Plan how data will be updated: manual republishing, or scheduled refresh where the data source and licences allow.
Step by step
- Publish the report to a practice workspace if available.
- View it in a browser and on a phone.
- Review who can see it.
- Write a refresh plan.
Practice activity
Publish or package the report and write its sharing and refresh plan.
Expected result: A shared or packaged report with a clear refresh plan.
Check your understanding
-
What does a Power BI report show between refreshes?
Show answer
The data as of the last refresh.
-
Why review who can see a report?
Show answer
To avoid exposing sensitive data to people who do not need it.
Taught live by an instructor — online or in person. Free course lessons are for self-study and do not lead to a certificate — see registration options.