Office Administration & Digital Productivity · Beginner level

Beginner level · Module 2 of 5 · 10 guided hours

Scheduling and Digital Filing

Manage shared calendars and organise digital files so anyone can find what they need.

Learning objectives

  • Manage shared and individual calendars
  • Design a shared folder structure
  • Apply file-naming rules consistently

Topics

  • shared calendars
  • booking rooms and resources
  • time zones and reminders
  • folder structures
  • file-naming conventions
  • shared drives

Lessons

  1. Lesson 1 Shared Calendars

    Use calendars to coordinate people, rooms and deadlines.

    shared calendarresource calendarpermissionsreminders

  2. Lesson 2 Folder Structures

    Design shared folders that match how the office works.

    folder hierarchyfunctional structureshared drivepermissions

  3. Lesson 3 File-Naming Conventions

    Name files so they sort correctly and can be found by search.

    naming conventiondates YYYY-MM-DDdescriptive namesconsistency

Practical activity

Set up a shared calendar for a team and a meeting room, and design the shared folder structure for the office.

Expected outcomes

  • Fewer scheduling clashes
  • Files that are easy to find

Assessment

Calendar set-up and folder structure reviewed against a usability checklist.

Free taster lesson Scheduling & Digital Filing Systems Read a free self-study lesson on this topic in the Free Course Library.

Taught live by an instructor — online or in person. Free course lessons are for self-study and do not lead to a certificate — see registration options.