Office Administration & Digital Productivity · Intermediate level

Intermediate level · Module 4 of 6 · 15 guided hours

Event and Travel Coordination

Plan office events and staff travel that run smoothly, safely and within budget.

Learning objectives

  • Plan and run office events and workshops
  • Arrange staff travel and accommodation
  • Manage logistics risks and documentation

Topics

  • event planning timelines
  • venues and suppliers
  • participant management
  • travel requests and approvals
  • travel safety
  • reconciling costs

Lessons

  1. Lesson 1 Planning Office Events

    Plan workshops, meetings and events from a timeline and checklist.

    event brieftimelinevenue checklistevent budget

  2. Lesson 2 Running Events and Managing Participants

    Handle registration, on-the-day coordination and follow-up.

    registrationattendance sheetson-the-day coordinationevent reports

  3. Lesson 3 Travel Coordination

    Arrange approved, safe and well-documented staff travel.

    travel requestsbookings and permitstravel safetytravel advances and claims

Practical activity

Plan a two-day workshop for 30 participants, including venue, budget and checklist, and arrange travel for two staff to a field location.

Expected outcomes

  • Well-run events
  • Safe, documented travel

Assessment

Event plan, budget and travel arrangements reviewed for completeness and realism.

Taught live by an instructor — online or in person. Free course lessons are for self-study and do not lead to a certificate — see registration options.