Intermediate level · Module 5: Leading AI Adoption in Small Organisations · Lesson 1 of 3
Writing an AI Use Policy
Write a short, practical policy that tells staff how to use AI well and safely.
In this lesson you will
- Write a one-page AI use policy
- Match policy rules to the organisation's risks
Key concepts
approved toolsdata ruleschecking and disclosureresponsibility
The lesson
A small organisation needs a short policy: which tools are approved, what data must never be entered, how outputs must be checked, when AI use is disclosed and who to ask.
Match rules to real risks: an NGO handling beneficiary data needs stricter data rules than a shop posting adverts.
Review the policy every six months or when new tools are adopted.
Step by step
- List the organisation's AI uses and risks.
- Draft the policy sections.
- Test it against three scenarios.
- Set a review date.
Practice activity
Write the AI use policy for the chosen organisation.
Expected result: A one-page policy matched to the organisation's risks.
Check your understanding
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Name four topics an AI use policy should cover.
Show answer
Approved tools, data rules, checking and disclosure (and who to ask).
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Why match policy rules to real risks?
Show answer
Different organisations handle different data and face different risks.
Taught live by an instructor — online or in person. Free course lessons are for self-study and do not lead to a certificate — see registration options.